THE PRINCIPLES OF PROCESSING PERSONAL DATA – INFORMATION FOR CLIENTS AND BUSINESS PARTNERS

Alltraining s.r.o.
Company identification number: 24759481
se sídlem Prague 8 - Kobylisy, U nádrže 618/2, okres Praha Hl.m., post code: 18200,Czech republic


INTRODUCTION

Dear clients, dear business partners,


The aim of these principles is to inform you about the way Alltraining s.r.o. (thereinafter Company) collects, processes, uses and passes your personal data (thereinafter processing of personal data).


The term ‘personal data’ refers to information concerning a specific person who can be identified based on such data or together with additional data.

The most common examples of personal data the Company processes on daily basis are identification data of individuals (physical person) or of representatives, employees or member of statutory bodies (corporate body) and contact details (especially postal address, e-mail address and phone number) of clients and business partners.

 

Who is the administrator of your personal data?

The administrator of the data is Alltraining s.r.o., company identification number: 24759481, based in Prague 8 - Kobylisy, U nádrže 618/2, post code: 182 00 registered in the Business Register under the Municipal Court in Prague, insert C 171996.

The Company determines in what way and for what purpose your personal data is processed. The contact details of the Company are listed in the paragraph ‘Inquiries and contacts’ below.

 

What personal data does the company process? What purposes does the company process your personal data for?

In the table displayed below you can see what details and for what purpose the Company processes the relevant information about clients and business partners.

 

a) Clients

Personal data (Categories & examples ) Purpose of processing Legal basis for processing

Basic identification and contact details:

  • name & surname,
  • date of birth,
  • e-mail address, phone number
  • postal address

 

  

  • arranging & fulfilling specific Contract, related communication ,
  • fulfilling legal obligationsí,
  • evidence and enforcement of possible claims,
  • improvement of offers & services

  

  • conclusion & fulfilling of the Contract,
  • legitimate interest of the company to collect claims

Data related to the Contract with the client:

  • financial & invoice conditions

 

  • fulfilling the relevant Contract,
  • respecting the legal obligations .
 
  • conclusion & fulfilling of the Contract

Data for marketing purposes:

  • name & surname,
  • e-mail, phone number, address.

 

  • sending information about services, venues and other business announcements of the company

 

 

  • approval of the relevant person,
  • legitimate interest to approach clients through direct marketing.
Photographs or other audiovisual record
  • using the records to promote the company.
  • agreement of the relevant person

 

b) Business partners

Personal data (Categories & examples ) Purpose of processing Legal basis for processing

Basic identification and contact details:

  • name & surname,
  • post, company,
  • e-mail address, phone number,
  • postal address,
  • payment & delivery details.
  • arranging & fulfilling specific Contract, related business communication,
  • evidence and enforcement of possible claims
  • conclusion & fulfilling of the Contract ,
  • legitimate interest of the company to collect claims.

 

 
What sources does the company use to gain your personal data?

Personal data which the Company processes are gained by the Company directly from clients or business partners themselves or possibly from othere available sources (for example OR or ARES).

 

Does the company share your personal data with other people?

 

a) External service providers

The Company use external service providers that supply the Company with services such as accountancy, financial and other reports, registers of claims, designs, translations, marketing and promotion. In order to fulfil their obligations some personal data of clients and business partners must be passed onto these service providers by the Company.

External service providers are however examined by the Company and they guarantee full confidentiality in order to protect the personal data of our clients and business partners. The Company has signed contracts concerning processing of personal data with all the external service providers, in which the providers pledge to protect the personal data and to keep the standards of the Company in order to secure the personal data.

 

b) Passing personal data onto the third party

At some occasions the Company is obliged to share the personal data of clients and business partners with third parties exluding the above stated external service providers. However it is carried out in accordance with the legal regulations addressing the protection of personal data.

Such third parties include especially:

 

Does the company pass your personal data to the countries outside of EEA?

The company does not hand over your personal data outside the European Economic Area.


How secure are your personal data?

In order to ensure confidentiality, integrity and accessibility of your personal data the Company uses modern IT security systems. The Company takes the necessary security and organizational measures to protect your personal data against illegal and unauthorized processing of personal data and against loss and damage of the data.

Your personal data can be accessed only by employees who need to perform their job duties and are bound by legal and/or contractual confidentiality.


How long are your personal data kept by the company?

The Company stores your personal data only for the necessary period of time needed in order to serve the purpose they were originally collected for or in order to protect the legitimate interests of the Company for the time the agreement to keep the data was given.

In case the permission to process personal data is based on agreement the Company will do so for the period of 10 years or up to the point of agreement withdrawal.

 

What are your rights concerning processing of personal data?

Under the specified conditions you can apply any of the bellow listed rights, which are acknowledged by legal regulations for protection of personal data, mainly by General Data Protection Regulations (GDPR):

If you have requests to exercise the rights we respond within the legal terms at the latest 1 month after the specific request was delivered. Exceptionally, in case your request requires any extra time we let you know.


Inquiries and contacts

If you would like to apply any of your rights in terms of processing of your personal data or you have any inquiries or complains call us or write to us via post or e-mail.


Alltraining s.r.o.
Mgr. Vojtěch Beran, managing director
Prague 8 - Kobylisy, U nádrže 618/2, okres Praha Hl.m., post code 18200, Czech republic
e-mail: vojtech.beran@alltraining.cz tel.: +420 777 871 045


Amending these principles

The Company may decide to amend these principles. The current valid version of the principles is available on the Company web pages in section Policy Privacy. However we assure you that there will be no amendments with a retroactive effect and that we will not amend our principles concerning processing of the data we gained earlier.

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